Welcome back to part two of this series! If you haven’t already, be sure to check out part 1 of Planning Our Disney Fairytale Wedding here: PLANNING OUR DISNEY FAIRYTALE WEDDING: PART I! I cannot believe our wedding is 68 short days away! Time is seriously flying by. My bridal shower is this upcoming Saturday, I have all of my hair, makeup, nail, etc appointments booked for the big day, and now we are just trying to get all of the small things together!
But anyway, you’re here to read about the next steps we’ve taken toward planning our dream wedding. A lot has happened within the month that I’ve written the first part of this series! We are now into planning all of the fine details and have had a few magical surprises along the way.
Part II: Planning our Fairytale Wedding
Transitioning from Joe (sales representative) to our Coordinating Team
In the last blog, you saw that I worked hand-in-hand with Joe De Matei to learn more about the package we chose for our wedding as well as book our special day. After the Letter of Agreement was signed on all ends and completed, Joe introduced us to our new coordinating team. We were assigned an overall wedding coordinator as well as a room specialist and a photography specialist, which I will discuss in further detail down below.
The experience we had while working with Joe was exceptional. He was readily available whenever needed to answer any questions we had during the booking process. As his final gesture after introducing us to our team, we received a surprise package from him in the mail! In beautiful packaging, it included a card of well wishes, a Prince Charming coin charm, a Cinderella shoe bag, and a few cards with the items for ideas on how to incorporate the items into our special day.
Although I am positive this is something all sales rep’s send their couples after introducing them to their coordinating team, it was a surprise that brought me to tears of joy! Some pictures of the package can be found below 🙂
The Planning Kit
A few days after Joe introduced us to our coordinating team, we received an e-mail from our Wedding Coordinator, Steffane Christian. She briefly introduced herself, and then outlined the next several steps we would be taking leading up to our big day. The first few steps were to review the planning resources she attached, and then complete a planning kit.
This planning kit was no joke! It is a 22 page kit which basically outlines in fine detail every detail for you to specify for your big day. You start by putting in your personal information (both the bride and groom), and from there outline every little detail. The details we had to choose and specify for our big day included:
- Floral. There were several bouquet and boutonniere pairings for us to choose from. We were also able to choose the flower colors within the style that we chose! Those two things were included in the package already, and after choosing those we were given the option to choose additional add-on floral.
- The add on’s included bridesmaids bouquets, boutonniere’s for the bridal party and father of the bride and groom, corsages for the mother of the bride and groom, and floral decorations for the ceremony space. For each additional add-on, there were several options and styles to choose from ranging in price.
- Enhancements. These items are all things that are not included in the base price of the package. Items that you could add on for the ceremony include flower girl baskets and ring bearer pillows, a sand ceremony set, charms for bouquets, a unity candle set, and more.
- Photography. As I mentioned in part 1, two hours worth of photography is included in the package. However, couples have the option of adding on additional hours of photography as well as additional albums and prints. Couples also have the option of adding an in-park or additional resort photo shoot, which can be chosen on this page as well.
- Cake. There were about five different cake styles that we were able to choose from, with about 5 more “enhanced” cakes that we could also choose with an up charge. After choosing the style we wanted, we were able to choose the cake flavor and filling. There were a ton of options for this part and it was definitely hard to choose!
- Beverages. With the package, two bottles of champagne are included. We had the option here to add on additional bottles of champagne, sparking cider for underage guests, and treats to give out as favors.
- Transportation. A four-hour, 8 passenger limousine is included in our package for transportation to and from the ceremony space. At this part in the kit, we had to outline the first two stops and last two stops for the limo driver. We also had the option of upgrading our limousine to Cinderella’s Coach or a variety of other style vehicles.
- Music and Entertainment. This was probably my favorite part of the entire kit. Here, we were able to outline every song choice we wanted for our ceremony including the wedding party entrance, the bride’s entrance, the sand ceremony song, the recessional, the cake cutting ceremony, and the first dance.
- They do provide you with a list of songs to choose from. However, at no additional cost you are able to personally request any song as long as you provide your coordinator with the sheet music!
- In your package, a violinist is included. In this section, however, you can choose to upgrade or add on additional musicians or even pay to have characters come to the ceremony.
I would say that this planning kit was really the only downfall of planning a Disney wedding, if you could even call it that. Part of a traditional wedding planning experience is to taste test cake, go to a florist and see the bouquets and flowers firsthand to design your wedding floral, and meet with a photographer in person. However, the planning kit does have photo’s of everything, but it’s all digital. I found myself quite often thinking “I wish I could see this/try this in person”.
On the other hand, this planning kit outlined literally everything and made all of the details a one-stop-shop. It was very simple to navigate and really takes the stress away from having to go to different vendors to plan it all yourself.
I did have to speak with Steffane a few times while going through the planning kit with various questions. We exchanged emails but also spoke over the phone. She was very informative and helpful, and always answered emails promptly.
After submitting the planning kit to Steffane, she informed us that she received it and would review it over the next several days. We were then told that we would be expecting a Banquet Event Order – Rough Draft in our email within the next two weeks!
Room Blocks and Photography
Aside from our wedding coordinator, our room specialist and photography specialist both reached out to us around the same time Steffane did.
- Photography Specialist – Karen Chandler. Karen’s email started just like Steffane’s did, introducing herself and telling us what her role in our wedding would be. Basically, she provided us with a website where we could go see all of the Disney Wedding photographer’s personal albums. She told us to check all of them out, as they all have different styles, and recommended we choose a “top three” that fit our aesthetic. Karen told us to put their names in the Planning Kit (which we did) to let our coordinator know who we would prefer. We were informed that there was no guarantee we would be assigned one of the three we chose, but that they would try their best to accommodate!
- Room Specialist – Janet Moore. Janet started her email introducing herself like the other members of her team did. She then gave us a timeline regarding the room block including when she recommended people book by, when the block would close, how many nights we can reduce out of the total we reserved, and more. Janet also provided me with a link to share with my guests so they can book rooms directly in the block. Lastly, we were provided with our own unique link to track our guests bookings and other additional information.
I really didn’t have to reach out to Karen during this stage in the process, as it was all self explanatory. However, I did have a few questions for Janet and she was very prompt in returning my call as well as extremely kind and easy to work with. She has been in this business for over 20 years and you can tell she still loves what she does!
Banquet Event Order
It took less than a week from the time I sent the completed planning kit to Steffane for her to send the first draft of our Banquet Event Order. This is basically a detailed receipt of all of the choices we made as well as any additional add-on’s we chose. She instructed us to print the BEO out and review it. If we have any changes, we simply mark them on the page and initial at the bottom of the page to confirm.
With the BEO, she gave us our estimated budget and the due-date. Steffane instructed us to send in the edited and complete BEO with the remaining balance no later than one month before our wedding so she can finalize all of the details.
About a week after sending the BEO, my fiance and I got another surprise package from Disney Fairytale Weddings in the mail, this time from Steffane! This package was in the same beautiful packaging as the other, and included a well wishes card, a Pixie Dust charm for my bouquet, and a set of Prince Charming collar stays/tie holders for Daron. They are absolutely beautiful, and of course brought tears to my eyes – again! Below are some pictures of this lovely package 🙂
And, that brings us to the end of Part II of our Disney Fairytale Wedding series! Part III in our series will be all about the time period between submitting our BEO and final payment to our big day, so be on the look-out!
Thanks for reading! I hope you are enjoying this series! We are so excited for our special day, adn cannot wait to share it with all of you. Be sure to subscribe to our blog so you’re notified when we post next! Thanks for reading, see ya real soon 🙂